Full-Time Personal Assistant to CEO
Salary range: ~RM4000
Job Description
Job Description
– Responsible to assist the CEO in office matters such as purchasing, monitoring shipment and interdepartmental coordination
– Conduct planning for the purchase of raw materials, parts and components and coordinate cross department efforts in meeting On Time Delivery (OTD) utilizing an ERP system
– Prepare Quotation, Purchase Order, Purchase Invoice, Goods Receiving, Delivery Order and administrative documents to facilitate the sales process
– Assist CEO in local purchases through seeking quotation, negotiation and follow ups with supplier
– Fill in forms and submit necessary documents to government department
– Deal with incoming inquiries and requests, corresponding on behalf of the CEO
– To prepare and manage correspondence, reports and documents
– Create meeting minutes, record minutes and conduct follow ups
– Prepare & handle shipment documentation and related export trade declaration
– Prepare monthly reports to the CEO and constantly monitor tasks given by CEO
– To file, organize the CEO’s documentation and maintain records in an orderly manner
– Good with computer & work fast
Qualifications
– At least 3 year(s) of working experience in the related field is required for this position. Preferably 5+ Year(s) of working experience.
– Able to work independently and multitask with minimal supervision
– Good management, communication and interpersonal skill, punctual, attentive to details and able to multi-task
– Language(s): English, Bahasa Malaysia & Mandarin as the role requires the candidate to deal with Mandarin Speaking clients
– Experience with ERP is a plus
– Benefits: EPF, SOSCO and EIS contributions
– Ideal Candidate: Organized, Self-Starter, Independent
How to Apply
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